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Entry and Basic-level Jobs in Kenya
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Médecins Sans Frontières (MSF)
Order Processing Officer
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Oracom Web Solutions
Graphic Designer
Nairobi, Kenya
Closing: May 9, 2024
6 days remainingPublished: Apr 12, 2024 (22 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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- The order processing officer is the first point of contact between SKID and the projects/coordinations supported. He/she receives and manages all orders sent by projects and coordination offices to SKID. After quality check, he/she dispatches these orders to warehouse or procurement team for further treatment. He/she remains in charge of following-up advancement on those orders.
Requirements
- Education :Minimum Diploma in supply/Logistics management
- Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
- Desirable proven understanding of MSF supply processes
Languages
- English and Kiswahili
Knowledge
- Essential Computer literacy, Excel
- Desirable UNIFIELD knowledge or ERP software
Competencies
- Excellent communication skills
- Excellent organization skills
- Service oriented
- Teamwork, cooperation
- Results and quality orientation
- Multi-tasking
- Flexibility
- Stress management
Responsibilities
- The order processing officer is the first point of contact between SKID and the projects/coordinations supported. He/she receives and manages all orders sent by projects and coordination offices to SKID. After quality check, he/she dispatches these orders to warehouse or procurement team for further treatment. He/she remains in charge of following-up advancement on those orders.
Requirements
- Education :Minimum Diploma in supply/Logistics management
- Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
- Desirable proven understanding of MSF supply processes
Languages
- English and Kiswahili
Knowledge
- Essential Computer literacy, Excel
- Desirable UNIFIELD knowledge or ERP software
Competencies
- Excellent communication skills
- Excellent organization skills
- Service oriented
- Teamwork, cooperation
- Results and quality orientation
- Multi-tasking
- Flexibility
- Stress management
- First point of contact for all communication relating to order requests received from the projects/ coordinations.
- Responsible for follow-up of orders sent by projects and coordinations (sourcing from procurement or from warehouse).
- Responisble for encoding all international purchase orders.
- Responsible for management of product codes on behalf of the projects and coordinations.
- Developing and maintaining good working relationship with supply responsible from projects and coordinations, through regular and proactive communication.
- Assisting and supporting the supply responsibles of projects and coordinations on orders preparation and management
- Be in constant communication with SKID warehouse and procurement teams to follow-up advancement of orders (picking, purchasing, reception, dispatch,…)
- Filling and archiving essential documents on share point as well as physical files as per MSF policies.
- Keeping all orders up-to-date in the ERP used by SKID (UniField) with relevant information such as dates and locations.
- Reporting directly any issue, delay or bottleneck related to orders to his/her supervisor.
- Preparing and sharing weekly reports detailing situations of each order.
- Performing delegated tasks according to his/her activity and as specified in his/her job description.
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